Pacific Jamboree – 1st Meeting
Pacific Jamboree – initial meeting with Parents, plan and rudimentary logistics
The Troop had its first meeting with parents and scouts today so as to gauge interest. The Vents did a great job at describing their experiences at PJ, CJ and other Jamborees, and a couple of Rover/leaders chimed in with their comments.
Registration must be completed prior to December 31st in order to get the cheaper rate of $550 a participant. Experience dictates the earlier a patrol signs up, the better the selection of activities they have. The objective would be to sign up committed Scouts and leaders by December 5, 2018. In order to do that I suggest we obtain a deposit by November 2nd and then the group pay the final funds by December 2, 2018, recouping from the Scouts and parents as fundraising continues. Final payments from parents if fundraising is not sufficient would be due by April 30th.
Scouts and parents were advised that no Scout would be turned away due to a lack of ability to pay.
Budgeting on a rough scale suggests a $900 cost per person costs as follows:
Travel Meals: $50
Timing and Logistics
The camp is from July 6 – 13. Transport should occur by Bus on July 5th with an advance party of equipment leaving early on the 5th so as to arrive on the 6th at camp opening time. Scouts would arrive in the evening of July 6.
Transport home should be by bus leaving at 2 on July 13th and arriving home on the afternoon of the 14th.
For economy, we should source bus transport through another Group.
To fill camp slots of 8 youth per patrol, we could seek out interested members of other Troops in Calgary, and perhaps our new Scouter Paul Hobson can introduce us to hi North Vancouver colleagues to see if they have any extra Scouts who need a home. If we end up with only 8 Scouts going, we will have enough for only one patrol.
Assuming the Group supports this initiative, we suggest calling a meeting of parents to form a committee to assist with planning prior to the end of November. Parental involvement with a variety of administrative points is virtually mandatory to keep everyone focused and sane.
I ask that anyone with comments provide them as soon as possible.